Last updated: 09/25/2026
Fast Debrief (Synapse Crew SAS with a share capital of €1,000, SIREN number 106 840 184, RCS Paris) places the utmost importance on the protection and confidentiality of your personal data, as a mark of professionalism and trust.
Our Privacy Policy reflects our commitment to complying with applicable regulations (in particular the General Data Protection Regulation, "GDPR") and aims to clearly inform you about:
It applies to any user (individual or legal entity) of the Fast Debrief application.
Fast Debrief records your meetings, transcribes them and writes the meeting notes. Here is how we handle this content:
Audio is recorded on your device: your microphone and, on a computer, the computer's sound (the voices of the other participants in a video call). At the end of the meeting, it is sent over an encrypted connection to our servers, then to our artificial intelligence provider for transcription. Audio is never stored on our servers: the temporary file is deleted as soon as the transcription is complete. On your device, the audio is erased once the meeting notes have been generated.
Transcripts, meeting notes, notes, questions asked about a meeting, follow-up emails, participant names, meeting types and your custom vocabulary are stored on our servers so that you can access them from all your devices. They are encrypted (AES-256) with a key specific to Fast Debrief, in a database hosted in France. You can delete a meeting at any time; deleting your account erases all of this content.
A recorded meeting contains the voices and words of other people. It is your responsibility to inform them of the recording before starting it.
We commit to:
| Purpose | Legal Basis |
|---|---|
| Recording, transcription and meeting notes for your meetings, synchronisation across your devices | Terms of use (performance of contract) |
| User account management (creation, access, deletion) | Contract |
| Verification of provided information | Legal obligation |
| Communication with support | Contract |
| Billing and payment collection | Terms of sale |
| Security & continuous improvement (statistics, logs) | Legitimate interest |
| Data Category | Examples | Retention Period |
|---|---|---|
| Identity & profile | Last name, first name | Duration of service + 3 years |
| Contact details | Email address | Duration of service + 3 years |
| Invoices | Accounting invoices | 10 years (legal obligation) |
| Payment data | Payment history | Duration of service + 3 years |
| Audio files | Meeting recordings | Not retained on our servers (deleted after transcription) |
| Meeting content | Transcripts, meeting notes, notes, participant names, vocabulary | Until deleted by the user or account deletion |
| Technical logs | IP address, timestamps, debug data | 30 days |
Upon expiration of the indicated periods, data is deleted or anonymized. In the event of a dispute, we retain the data until the matter is resolved.
You have the following rights: access, rectification, erasure, restriction, objection, portability, and post-mortem directives.
To exercise a right, write to us at contact@fastdebrief.com from the email address associated with your account. We may request proof of identity. Response within 1 month (up to 3 months for complex requests). Manifestly excessive or repetitive requests may be refused.
Your data is processed exclusively by:
The content of your meetings is only entrusted to providers established in the European Union: our hosting provider, whose servers are located in France, and our artificial intelligence provider (transcription and meeting notes), which processes data in the European Union.
Technical account data is entrusted to sub-processors, some of which are established in the United States, under the European Commission's Standard Contractual Clauses (SCC):
No meeting content (audio, transcript, meeting notes) transits through these non-EU sub-processors: they only have access to the email and account metadata.
We never sell or transfer your data to commercial third parties.
The exhaustive list of technical sub-processors, their contractual commitments and the categories of data processed are set out in our Data Processing Agreement (DPA), available on simple request at contact@fastdebrief.com.
The content of your meetings (audio, transcripts, meeting notes, notes) is never transferred outside the European Union. It is stored in France and processed by providers located in the European Union, whatever your plan.
Technical account data (email, subscription identifier, payment status) may be transferred to the United States through the sub-processors named above (authentication, user database, payment, sending of service emails). These transfers are framed by the Standard Contractual Clauses (SCC) of the European Commission, in accordance with Articles 46 and 47 of the GDPR.
Technical measures: All transmissions are encrypted. The content of your meetings is encrypted with AES-256 in our database, using a key specific to Fast Debrief and separate from our other services. Access to systems is protected and monitored.
Organizational measures: access controls, breach management procedures, security training.
On informational pages (homepage, pricing, blog, legal pages), we use an audience measurement tool that operates in cookieless mode: no cookies are placed, no local storage is used, and no persistent identifiers are set. Each visit is recorded as an independent, anonymous event. Only aggregated, non-personally-identifiable data is collected (page visited, traffic source, browser type, country). This data is hosted in the European Union.
On login and account pages, cookies strictly necessary for authentication and session management are used. These cookies do not require consent as they are essential for the service to function.
We use conversion tracking tools to measure the effectiveness of our advertising campaigns. These tools may place cookies on login and download pages where the user has already created an account and accepted the Terms and Conditions.
GDPR contact: contact@fastdebrief.com. We do not have a formal Data Protection Officer (DPO), but we respond to all inquiries with the same level of diligence.
CNIL (Complaints Department), 3 place de Fontenoy, TSA 80751, 75334 Paris Cedex 07, France. Phone: +33 1 53 73 22 22. www.cnil.fr
We may update it at any time to reflect changes in legislation or our data processing practices. You will be informed of any significant change 30 days before it takes effect.